Administration Assistant/PA for huge west London based firm

Posted 06 July 2022
Salary £30 - £37 per hour
LocationWest London
Job type Contract
DisciplineHR Recruitment
Contact NameMartin Warner

Job description

**** Please bear in mind that this role is hybrid and it is envisaged that the successful applicants will need to be in the west London HQ two days a week ****

My client is a massive household name and market leader in its field

Currently looking to recruit two very good Personal/Administration Assistants who will be responsible for

Proactive diary management
Organising and maintaining extremely busy and constantly changing diaries.
Booking all meeting rooms,
Organising frequent video conferencing sessions between offices in all territories,

Attending key meetings as required,
Organising on-site and off-site departmental events.

Providing professional and effective administrative support - hospitality orders, preparing agenda's/materials,
Meeting and greeting visitors
Processing expenses.
Managing Travel- arranging occasional domestic and international travel itineraries, flights, rail and taxis.

Responding to enquiries and requests;
Ensuring all client and key contact enquiries are handled efficiently and effectively, Seeking answers and resolving matters personally where appropriate.
Acting as an effective conduit to the Director and MD.
Acting as a delegate to managers
Providing assistance for new starters.
Provide ad-hoc support for the leadership teams.
Holiday cover for other PAs.

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Experience of Ariba and/or Workday highly advantageous

To be considered please send your CV to me, Martin Warner, and I will get back to you as soon as possible