Administrator/Secretary- Abingdon, Oxfordshire

I am currently working with a global leader within the Oil and Gas industry who are looking for a Administrator/Secretary to work onsite in Abingdon, Oxfordshire for a permanent opportunity.

Job Description:
Performs a variety of secretarial and administrative duties, which may include typing of correspondence, opening & sorting mail, photocopying, and filing. Has responsibility for complex and confidential secretarial and administrative assignments. Has advanced computer and process skills with a detailed understanding of the operation of the organization.

Essential Responsibilities and Duties:
Handles complex and confidential secretarial and administrative assignments
Types formal letters, interoffice correspondence and miscellaneous documents; proofreads work for accuracy and composes correspondence and responses to inquiries on own initiative
Answers telephone and handle requests for information at an advanced level
Sets up and maintains department records and files
Keeps department managers and supervisors informed about all meetings, appointments, due dates of reports and other time-oriented requirements
Arranges travel schedules and reservations
Provides supervision and training of others
Successfully complete required safety training (including but not limited to drugs and alcohol, electrical, emergency response, fire, first aid, health and hygiene, PPE, SIPP, risk reporting, IT security, hazardous materials, driving)

List of Duties:

Admin
Events organization
Arranging meetings, hotels, lunches, booking meeting rooms, chasing for info, booking taxis and other travel
Stationery order
Organizing on site interviews
Recharges for TechServices team

Creation of Service Agreements & Changepoint tasks
Run CP reports
Chasing employees for expenses/time.
Raising SOR & chase approval
Update Summary + Central ops spreadsheets

Finance
Eclaims batches / direct employees when queries
Utility invoices
PO report - Goods reception, report review, make sure no open POS over 90 days
1-CLICK Purchase orders & follow up
Ad-hoc tasks (change of cost center approver)

Employees may be assigned other duties in addition to or in lieu of those described above, and any duties are subject to change at any time according to the needs of the company.