Bid Coordinator


Bid Coordinator

  • Location

    Leicester, Leicestershire

  • Sector:


  • Job type:


  • Salary::

    £21000 - £25000 per annum + 25 Days Holiday, Pension

  • Contact:

    Chris Ragnall

  • Contact email:


  • High Salary:


  • Low Salary:


  • Reference:


  • Job Published:

    7 months ago

  • Expiry Date:


  • Startdate:


Bid Coordinator
Mon-Fri 8:30am-5:00pm

What you will do:

The role of Bid Coordinator is to support the sales community by obtaining, completing and responding to PQQs and Bid Opportunities enabling growth within the company.

The role will be office based from Leicester and you will report to the Sales Enablement Executive. You will work as part of a bid team and across all business units. You will work with the Bid Administrator to manage the bid portals and to provide regular updates on projects in the pipeline.

Critical will be the successful applicants' ability to communicate openly with external and internal customers to meet and exceed customer expectations and to manage virtual teams. Your key contacts internal will be Sales Account Managers, Sales Manager, Business Development Managers, Finance, QEHS Department, H.R, Global Ethical Compliance and Marketing Departments. Key external contacts will be clients tendering and their representatives.

The role will leverage best practices to retain customers going through the tender process and to win new projects. The successful applicant must be Tenacious with a "can-do" attitude and must be persistent, resolute in focusing on maintaining the highest standard of workmanship.

How you will do it:

Responsible for managing the organisation and compilation of PQQ and Bid responses within the necessary timescales.
Liaising with the Account Manager for the provision of the quote/specification element of the bid ensuring they have followed the SOP process (full review).
Manage a register of reference sites.
Compile and maintain CV's of staff for inclusion in Bids.
Ensure that all company collateral used for bid inclusion is available and current and complies with the necessary standards required by the marketplace. Liaise with marketing to ensure relevant documents are produced.
Work with marketing and account managers to ensure relevant and up-to-date case studies are available.
Manage risk by advising and ensuring Account Managers follow company processes and procedures for review of terms and conditions and Insurances.
Keep abreast of developments (both local and national) in the PS (through media, Govt. information sites and others) to be passed onto Account Managers.
Training and Guidance to Account Managers on requirement to complete quality responses.
Liaise with departments such as HR, Finance, QEHS, and Global Ethical Compliance for accurate responses and policies for submission.
Work with the Bid Administrator to maintain a Bid Database, tracking exactly what opportunities are out in the marketplace. Which bids we are/have responded to. Which business we have won/lost.

What we look for:

English & Maths (A,B or C grades) GCSE or Equivalent
PC Literacy, including knowledge of Microsoft Office
Excellent communication and interpersonal skills
Able to build strong relationships
Strong organizational and time management skills
Persistent, resolute in focusing on maintaining the highest standards of workmanship
Tenacious with a "can-do" attitude

Possess a sound knowledge of the bid process
Knowledge of how to construct a bid response
Knowledge of the Public Sector and how it operates advantageous but not essential
Previous experience of responding to PQQ's and Bids