Cash Application & Invoicing Administrator

Posted 01 July 2021
SalaryUp to US$40000.00 per annum
LocationTemple, Carroll County, Georgia
Job type Permanent
DisciplineFinancial Services
Contact NameDeLisa Chambers

Job description

Cash Application & Invoicing Administrator
Claremont Consulting has an immediate Direct Hire need for a Cash Application & Invoicing Administrator in the Temple, Georgia area. In this role you will be responsible for identifying, developing, and implementing process improvements to help reduce DSO and improve working capital.
  • Day-to-day management of cash application activities for all incoming cash between lock box accounts, wire, credit card receipts, and EFTs based on daily high-volume banking activity.
  • Ensure all payments are reconciled to the account, remittance information and batch daily.
  • Monitor Cash Applications and Billing mailbox for remittance information and/or requests.
  • Maintain daily reporting of cash reconciliation and review of reports for accuracy, posting completeness and control compliance.
  • Assist with researching, analyzing, and reconciling all open items and discrepancies.
  • Day-to-day management of the Invoicing process.
  • Perform billing duties including preparation of all invoicing and credit memos and posting of invoicing.
  • Gather appropriate information for billing purposes, as necessary.
  • Create and process invoices for distribution to customers.
  • Review and ensure accuracy of customer invoices and ensure all are billed timely and accurately.
  • Ensure all invoices are properly sorted, sent (mail, email, fax) to the customer(s) and filed.
  • Serve as primary customer contact for invoicing, statement requests, etc.
  • Month end reporting specifically for aging status and open credit memo listing (Aging Clean-Up).
  • Support departmental goals and objectives in controlling/reducing DSO.
  • Performs other related duties or projects as assigned/required.

  • Bachelor's degree in Accounting, Finance, Business Administration preferred or equivalent experience.
  • 3-5 years of experience in Accounts Receivable, Credit or Finance.
  • Complete understanding of the OTC process and how cash and billing issues can impact any part of this cycle.
  • Ability to work effectively across all departments in the OTC cycle as well as with external customers.
  • Comfortable navigating ERP and CRM systems.
  • Proficient in Microsoft Office Suite.
  • Excellent organizational, communication, time management and customer service skills.
  • Strong attention to detail with excellent follow-up skills.
  • Ability to manage and prioritize multiple tasks to meet department and Company goals.