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Job

Connecting

Personal Assistant

  • Location

    Manchester, Greater Manchester

  • Sector:

    Engineering

  • Job type:

    Permanent

  • Salary:

    £18900 - £23600 per annum

  • Contact:

    Chris Ragnall

  • Contact email:

    chris.ragnall-ext@jci.com

  • High Salary:

    23600

  • Low Salary:

    18900

  • Reference:

    57313244342_1528202741

  • Job Published:

    14 days ago

  • Expiry Date:

    2018-07-05

  • Startdate:

    ASAP

What you will do
An exciting opportunity has become available to join our expanding Fire Detection business in Manchester. As an Administrative Assistant you will play a critical role in the day-to-day logistical and administrative success of the members of our Detection Leadership Team. This position requires strong judgment, professionalism, prioritization and confidentiality in dealing with high profile situations that require tact and diplomacy. Daily interactions will involve internal and external stakeholders globally, crossing time zones and cultures.
This role is suited to a high performing, energetic and personable professional that can effectively prioritize and manage affairs while being an exemplary representative of the Senior Leadership Team to all stakeholders.

How you will do it
Exercise discretion in handling confidential information; and interact effectively with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
Advanced ability to be resourceful to anticipate issues and take appropriate action to ensure the most effective use of Management's time; advise of incoming priorities on a timely basis.
Ensure the DLT has all necessary information for meetings, i.e., organize and prepare relevant documentation, coordinate agenda items, etc.
Prepare correspondence and presentation materials for executive use as well as general and administrative support including: preparing PowerPoint presentations, Word Documents and Excel Spreadsheets,
Co-ordinating and consolidating weekly and monthly reports.
Perform other administrative duties required to support the smooth operation of the office.
Work with Facilities regarding office housekeeping; including desk relocations and set up.
Assist in planning of events such as company and department meeting both onsite and offsite, Regional meetings, Distributor meetings etc
Organize, direct, and follow up on all administrative details as assigned, ensuring all work is done accurately and on a timely basis. Details include calendar management, holiday recording, expense reimbursement using Concur, and travel arrangements.
Arrange hotels, catering, dinners, car service, etc. for sales meetings, customer meetings, etc.

What we look for
[Required Qualifications - Education, Skills & Experience]
Strong interpersonal skills with a high comfort level in dealing with senior management and individuals at all levels and international backgrounds.
Previous experience booking and managing complex international travel for a team of executives
Team player who collaborates well across departments to ensure desired outcomes are achieved.
Demonstrates tact and professionalism and maintains the highest level of confidentiality.
A results-oriented individual who thrives in a fast-paced environment takes accountability for their work and is able to make decisions and exercise sound judgment.
Prioritization and time management in a fast paced, high volume workload, multi-tasking environment while maintaining a high degree of accuracy.
Strong service orientation and sound judgment in assessing and handling requests.
Excellent verbal communication, writing and editing skills.
Excellent knowledge of Microsoft (Word, Excel, PowerPoint), knowledge of Concur and SalesForce also preferable
[Preferred Qualifications - Education, Skills & Experience]
Proven ability to adapt quickly to the Sr. Executive's unexpected change in schedule and to follow through with affected parties in a timely fashion
University or College diploma in Administration or Business or extensive related business experience combined with a minimum of 7 years' experience providing strong administrative support to senior leaders.